Under the provisions of the Family Educational Rights and Privacy Act (FERPA), parents of students and eligible students (those who are 18 or older) are afforded various rights with regard to educational records which are kept and maintained by USD 231. In accordance with FERPA, you are required to be notified of those rights which include:

  1. The right to review and inspect all of your educational records except those which are specifically exempt. Records will be available within 45 days of the day the district receives a request for access.

  2. The right to prevent disclosure of personally identifiable information contained in your educational records to other persons with certain limited exceptions. Disclosure of information from your educational records to other persons will occur only if:

    • we have your prior written consent for disclosure;

    • the information is considered "directory information" and you have not objected to the release of such information; or (“For purposes of FERPA, USD 231 has designated certain information as “directory information,” which may be disclosed for any purpose without prior consent The primary purpose of this designation is for district use of the information in school publications, such as newsletters, drama playbills, recognition listings, honors received, graduation programs, sports team rosters and yearbooks, etc. USD 231 considers the following “directory information:” student name, participation in officially recognized activities and sports, weight and height of members of teams, honors received, the most recent previous school attended, class designation and photographs.”)

    • disclosure without your prior consent is permitted by law. Including:

  1. The district may disclose, without your consent, personally identifiable information to school officials with a legitimate educational interest.

  2. The district shall disclose, without your consent, education records to officials of another school district in which a student seeks to enroll or intends to enroll. (See note below on these points.)

  3. The right to request that your educational records be amended if you believe the records are misleading, inaccurate, or otherwise in violation of your rights. This right includes the right to request a hearing at which you may present evidence to show why the record should be changed if your request for an amendment to your records is denied in the first instance.

  4. The right to file a complaint with the Family Policy and Regulations Office at the U.S. Department of Education if you believe that USD 231 has failed to comply with FERPA's requirements. The address of this office is 400 Maryland Ave. SW, Room 4074, Washington, D.C. 20202-4605.

The right to obtain a copy of USD 231 policies for complying with FERPA. A copy may be obtained from The Board of Education Office, 231 E. Madison Street, Gardner, Kansas 66030.

You have the right to refuse to permit the designation of any or all of the above information as directory information. If you refuse, you must file a written notification to this effect with USD 231 at the Board of Education Office on or before September 1. If a refusal is not filed, USD 231 assumes you have no objection to the release of the directory information designated.